When booking a live engagement, the following is agreed between the Hirer and the band:
Name of the event
Hirer name and organisation
Date of performance(s)
Location
Set (jazz, Christmas, singalong) and any specific songs
Band (number of musicians)
Time to start setting up
Performance start
Performance duration and breaks
Provision of lighting and sound equipment
Engagement fee and deposit payable
Travelling time and mileage rates
Parking and access to load/unload
Invoicing details (Hirer/organisation name, address, email)
An email is sent to the Hirer with these details, and the Hirer replies to confirm these are correct. The Hirer provides a Purchase Order if this is required by their organisation.
Deposit: Live engagements require payment of a 30% deposit. An invoice for the deposit is sent and payment is required on receipt to confirm the booking.
Payment of Balance: An invoice for the balance of the engagement fee and travelling expenses is sent and is due on the day of the performance.
Payment Method: Payments should be made by bank transfer, details of which are on the invoice.
Late Payment: We reserve the right to claim statutory interest at 8% above the Bank of England base rate at the date the debt becomes overdue, in accordance with the Late Payment of Commercial Debts (Interest) Act 1998.
If the Hirer cancels giving 7 days notice, or the band has to cancel the engagement, then any payments received from the Hirer will be refunded in full. If the Hirer gives less than 7 days notice then a cancellation fee equal to 30% of the engagement fee is due.
The Hirer and the Band Leader agree that the equipment and instruments of each musician performing for an Engagement are not available for use by any other person, except by specific permission of the musician.
The Hirer shall ensure a safe supply of electricity and the security of the musicians and their property at the venue.
The Hirer shall not make or permit the making of any audio and/or visual recording or transmission of the musicians’ performance without the prior written consent of the musicians.
Version: 15-10-2022